Privacy Policy

1. Introduction

Ottotax ("we", "us", or "our") is committed to protecting the privacy of visitors to our website and clients who engage our data analysis and advisory services. This policy describes the categories of information we may collect, how that information is used, the circumstances under which it may be shared, and the choices available to you regarding your personal data.

2. Information We Collect

We may collect the following categories of information when you interact with our website or request a consultation:

• Contact information you provide voluntarily, such as your name, email address, telephone number, and any details submitted through a contact or consultation request form.
• Financial and portfolio information you choose to share with us for the purpose of receiving analysis or advisory services.
• Technical information collected automatically, such as IP address, browser type, device type, pages visited, and referring URLs, typically gathered through standard web server logs or cookies.
• Correspondence records of communications between you and Ottotax, including emails and messages submitted through our contact channels.

3. How We Use Information

Information collected through this website and our services may be used to:

• Respond to inquiries and schedule consultations;
• Provide, maintain, and improve our analysis and advisory services;
• Communicate updates, clarifications, or follow-up information relevant to a request you have made;
• Maintain internal records for administrative and operational purposes;
• Comply with applicable legal, regulatory, or contractual obligations;
• Monitor and improve the performance and security of our website.

We do not use personal information for purposes incompatible with those described above without providing further notice and, where required, obtaining consent.

4. Legal Basis for Processing

Where applicable data protection law requires a legal basis for processing, we rely on one or more of the following: your consent, the necessity of processing to take steps prior to entering into an agreement with you, the necessity of processing for the performance of a contract, and our legitimate interests in operating, securing, and improving our services, provided those interests are not overridden by your rights and freedoms.

5. Cookies and Similar Technologies

Our website may use cookies and similar tracking technologies to support core functionality, remember preferences, and gather aggregated analytics about how the site is used. You can configure your browser to refuse some or all cookies, or to alert you when a cookie is being set. Disabling cookies may affect certain features of the website.

6. Sharing of Information

We do not sell personal information. We may share information in the following limited circumstances:

• With service providers who support our website hosting, communications, or administrative operations, under obligations of confidentiality;
• Where required to comply with a legal obligation, regulatory request, or valid legal process;
• To protect the rights, property, or safety of Ottotax, our clients, or others, where permitted by law;
• In connection with a corporate transaction, such as a merger, acquisition, or sale of assets, subject to appropriate confidentiality arrangements.

7. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes outlined in this policy, including any applicable legal, accounting, or reporting requirements. Retention periods may vary depending on the nature of the information and the context in which it was collected.

8. Data Security

We maintain reasonable administrative, technical, and organisational safeguards designed to protect personal information against unauthorised access, loss, misuse, or alteration. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

9. International Transfers

Where personal information is transferred across borders, we aim to ensure that appropriate safeguards are in place consistent with applicable data protection requirements. Please contact us if you would like further information about the safeguards applicable to a specific transfer.

10. Your Rights

Depending on your jurisdiction, you may have rights in relation to your personal information, which can include the right to access, correct, delete, or restrict the use of your data, the right to object to certain processing, and the right to request portability of your data. To exercise any of these rights, please contact us using the details provided on our Contact page. We may need to verify your identity before responding to certain requests.

11. Children's Privacy

Our website and services are intended for use by adults seeking retirement-related portfolio analysis and are not directed to children. We do not knowingly collect personal information from children.

12. Third-Party Links

Our website may contain links to third-party websites or resources. We are not responsible for the privacy practices or content of such third parties, and we encourage you to review their privacy policies before providing any personal information.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal obligations. Any changes will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

14. Contact Us

If you have questions, concerns, or requests relating to this Privacy Policy or our data practices, please reach out through the contact details provided on our Contact page.

This document is a general template and does not constitute legal advice. It should be customised and reviewed by qualified legal counsel to ensure compliance with the specific laws applicable to Ottotax and its operations.